TUI Airlines



Pilots and Cabin Crew at TUI Airlines (Belgium, France, Germany, Poland, Scandinavia, The Netherlands, United Kingdom) can import flight data as follows:


Planned Roster

  • TUI Smile:  import your planned roster straight from the company crew portal

This solution is more convenient for the calendar roster app CrewLounge CONNECT and is also available to cabin crew. 

Select the TUI Smile interface for your company from the mobile app Settings - Airline Interface page in your CrewLounge AERO app. 



Historical Data

  • TUI Smile:  import your historical rosters straight from the company crew portal

Select the TUI Smile interface for your company from the mobile app Settings - Airline Interface page in your CrewLounge AERO app. 

Your roster on IDPS is updated with actual block hours, with a delay of approximately 2 weeks. So you need to wait some time before importing your historical data with the TUI Smile interface. The data is limited, it does not have your aircraft registration, PF/PM or takeoff/landing hours.


  • TUI OFP:  import your "e-JourneyLog"

Pilots can import the e-JourneyLog (e-JL) and the DailySummary (DSy) from the TUI OFP app on the company iPad.

The Dsy contains planned data, whereas the e-JL has actual data. If you decide to import both files, you should import DSy first!  



For pilots, the recommend way to go is:

  • download your planned roster with the TUI Smile interface in the CrewLounge CONNECT app
  • after each flight, import your e-JL with the TUI OFP interface in the CrewLounge PILOTLOG app


When you download your roster with CrewLounge CONNECT, the events will also appear in your CrewLounge PILOTLOG logbook, if Event Sharing is turned On in My CrewLounge - My Profile - Airline Interface  (login here)



How to import from TUI OFP?



You can install CrewLounge PILOTLOG on the company iPad, or you can use your personal device (iOS, Android, Windows, Mac).


Proceed as follows:

1- export the PDF file from the TUI OFP app
2- configure your CrewLounge PILOTLOG app
3- import the file with CrewLounge PILOTLOG  



How to export the PDF file from TUI OFP?


CrewLounge PILOTLOG can import the e-JourneyLog (e-JL) and the DailySummary (DSy).  The latter contains planned data, whereas the e-JL has actual data. If you decide to import both files, you should import DSy first!  


You only need the e-JL to have a complete logbook! You should only import the DSy if you like to record Duty hours. 



DailySummary


The DSy is the document that you would print prior to boarding the aircraft.  It contains planned flight details, such as scheduled hours, crew list, weather and notams.   


To import the DSy, tap the icon in the right upper corner.  Choose any of the Share options (as explained above).





Notes:

The DSy contains data for all flights that are displayed in the active window of the TUI OFP app.  Delete (archive) any flights which you do not want to be included, prior to generating the document.


When you import the DSy, CrewLounge PILOTLOG will build a Duty event around the flights, unless you turn-Off Historical Duty in the Import Events section of the Settings - Airline page in your CrewLounge PILOTLOG app. 




e-JourneyLog


The e-JL is the flight report that you submit to the company after the flight.  It contains actual flight hours, aircraft registration, fuel uplift, passenger load, delay codes and the crew list.  


To share the file with CrewLounge PILOTLOG, you must first archive the flight in the TUI OFP app.  Tap the flight from the Archived Flights tab, and press the Share icon in the right upper corner. Choose any of the Share options (as explained above).







Notes:

In the event that your fellow pilot has completed the e-JL, request a copy via AirDrop or a copy via email. Your fellow pilot cannot send the email to our EFB Inbox on your behalf, that will not work!  You must send the email yourself.


CrewLounge PILOTLOG cannot build a Duty event around the e-JL, as the PDF contains a single flight only.




How to configure PILOTLOG?



Open the CrewLounge PILOTLOG app:


1) on the Settings - Airline page, select the new interface TUI OFP for your company

  • fill-out the different settings that come with this interface


2) on the same page in the Import Events section, make sure that Historical Data is turned On for Flights (and Duty - optional)  

  • if you run CrewLounge PILOTLOG on multiple devices (iPhone, iPad, Android, Mac, PC) then verify the settings on ALL your devices (just to make sure that everything got synched)



3) on the Pilot List page, edit pilot SELF and insert your company 3-letter code as Employee ID

  • omitting this step may result in your name and Pilot SELF both being listed on the same flight.  Continue with this article (read here) to clean-up your logs.


4) on the Settings - Flight Logging page, select AUTO LOAD TASK = "from Airline interface / EFB" 

  • this setting allows to retrieve PF/PM (Landing Pilot) from the e-JL and calculate Takeoff-Landing accordingly


5) you may also want to read the following solution articles to configure auto-load of function times:





How to import the PDF file?



You can import your EFB data in 3 different ways

All methods require internet access. You cannot share your data with CrewLounge PILOTLOG offline.  Batch import (multiple files at a time) is not possible, you must share or email the files one-by-one.

Choose the method that is most convenient for you:


EFB Share


Export the PDF file from the TUI OFP app and push the file directly to the CrewLounge PILOTLOG app, which you have installed on the company's iPad.  

If you prefer not running the logbook app on your company iPad, you can push the PDF to your personal iOS / Mac device with AirDrop.  Android users can push the file with SnapDrop (read more).


Read more about the EFB Share method below.



EFB Web


Export the PDF file from the TUI OFP app and upload the file to CrewLounge through the Safari browser on the company iPad, or any other browser on your personal device. 

Navigate to My CrewLounge - Upload Roster (login here) and upload the PDF file.



EFB Inbox


Export the PDF file from the TUI OFP app and email the PDF file to the dedicated CrewLounge EFB Inbox.  

All incoming emails are processed automatically and flight data is added directly to your pilot logbook. No other clicks needed.

 

Read more about the EFB Inbox method below.




How does EFB Share work?



1) Press the Share icon in the TUI OFP app

  • there are different Share icons for e-JL and DSy (see further)


2) Select Crewlounge PILOTLOG from the app list

  • or, select AirDrop to push the PDF to another iOS device


3)  The CrewLounge PILOTLOG app opens.  Press the CONVERT button to process your EFB data.






How does EFB Inbox work?

 


It couldn't be easier:


1) Press the Share icon in the TUI OFP app

  • there are different Share icons for e-JL and DSy (see further)


2) Email the PDF from the company iPad to our EFB Inbox

  • the email subject can be just anything or can be left blank
  • your email is processed within 90 seconds
  • you receive an automatic confirmation email
  • the flights automatically sync to your CrewLounge PILOTLOG app


Send your emails to the following EFB Inbox:

 

You can send emails from any email address.  However, if the Sender address is different from your CrewLounge AERO account email, you must first insert the Sender address in My CrewLounge - My Profile - Airline Interface - EFB Inbox (login here)




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